Strongs Avenue Fence Screen Project RFP

June 28th, 2017

http://rutlandvtbusiness.com/wp-content/uploads/2017/06/Strongs-Avenue-Fence-Screen-Project-RFP.pdf

Center Street Marketplace Addendum #2

June 7th, 2017

Rutland City 3000(20) Bid Addendum no 2

Rutland City Bid Addendum 2 plans sheet 3 of 26

Rutland City Bid Addendum 2 manual page 20

Center Street Marketplace Addendum

June 2nd, 2017

Rutland City 3000(20) Bid Addendum no 1 06-01-17 00759e-501 DETAILS – Revised2 e-501-Reissue

Evelyn Street Redevelopment RFP Questions and Answers

January 13th, 2017

Evelyn Street Corridor Redevelopment Project RFP – Answers to Vendor Questions

January 12, 2017

 

  1. Is topographic survey and boundary survey requested on the T.D. Bank parcel?

A:  Yes.

  1. Has permission been granted by T.D. Bank to work on their property?

A:  At this time specific site access agreements are being negotiated with applicable property owners within the redevelopment area.

  1. Are soil borings desired on the TD Bank and Amtrak parcels?

A:  Potentially, dependent on vendors engineering judgement and initial environmental findings.

  1. Budget – How much would the selected team have for this range of tasks?

A:  The anticipated budget for this project is $30,000 to $35,000.

  1. Is there a more detailed conceptual plan available other than the one included in the RFP?

A:  No.

  1. Who developed the conceptual plan?

A:  Conceptual design plan was developed by Enman Kesselring Consulting Engineers.

  1. What are the project limits/boundaries? (Presumably some element of the conceptual plan are on private land and outside the scope of this study.)

A:  Project boundaries are generally the lands abutting Evelyn Street and associated with the Rutland Shopping Plaza and City owned lands associated with the Amtrak station.

  1. What is the budget for the study?

A:  The anticipated budget for this project is $30,000 to $35,000.

  1. Has a Phase I environmental assessment been completed and is this study available?

A:  A Phase I environmental assessment has not been completed to our knowledge.

  1. Have any traffic studies been done in the area recently to provide a baseline for requested traffic investigations?

A:  Yes.  A traffic study of the Evelyn St. corridor was completed in 2011.

 

 

 

  1. The RFP has the following language:

“The existing conditions site plan shall depict all significant physical features and shall include existing topography and a boundary survey of all properties within the project area.”

A literal interpretation of this would be a complete legal boundary survey (field monumention (pins), land transaction quality plats, title work, etc.) of every individual property involved in the project area (all buildings along Evelyn Street, the bank drive thru, the former CVPS building, the plaza, the City owned park, etc). Is this the intent? Or is to just show the boundaries as best can be determined from existing survey and City plat records on file so that future specific land transfers can be done at a later date with fillable survey plats done at that time?

A:  A complete legal boundary survey may not be necessary.  The successful vendor would need to perform the type and amount of work necessary to understand any and all land rights and ownership issues within the redevelopment area which could affect the potential redevelopment project and preliminary site plan design.

  1.   To assist us in determining depth of analysis for our proposals, can you tell us if the funding for this project is limited to the VCDP grant award? Can you share the associated project budget?

A:  The anticipated budget for this project is $30,000 to $35,000.

  1.   The budget appears to be stretched thin given the scope of items identified in the RFP. Can the RRA identify priority scope items?

A:  The intent of the RFP Scope of Work is to depict the expected end product from the completed planning study.

  1.   Can you provide a little information with regard to what the RRA plans to do with the study information provided through this project? This would help us prioritize for our proposal.

A:  The intent of the planning study is to determine if the proposed redevelopment project is financially viable for the public and private parties involved and can proceed to project implementation.

  1.   Is there brownfields money available to apply to subsurface investigation work?

A:  There may be potential brownfields program funds available through the Rutland Regional Planning Commission’s Brownfields Reuse Program but the project area has not been enrolled in the program to date.

  1. Will environmental review of the existing TD Bank building be required to develop demolition costs?

A:  The TD Bank drive-through building will undergo a historical architectural review simultaneously, but outside the scope of this planning study.  Developing specific demolition costs for this structure will not be within the planning study scope of work but a rough estimate of probable costs would be required.

  1.   Is there an established timeline for the project?

A:  A formal timeline will be negotiated with the successful vendor prior to contract award.  Anticipated timeframe to complete the planning study would be 4-6 months from date of award.

 

  1. Does the proposal need to be submitted in two envelopes? One for the technical proposal and a separate one for the cost proposal?

A:  Proposal should be submitted in one envelope.

  1. Are you seeking the technical and cost proposals in one package or separately?

A:  Proposal should be submitted in one envelope.

  1. Is there a performance schedule associated with the grant funding?

A:  A mid-term project report will be required.

  1. Is there a proposed hotel / conference center building plan (or plans for other redevelopments) that would be incorporated into the conceptual plans and feasibility review? A: No. There is a conceptual estimated building footprint only. If so, are plans available? Is below-grade parking anticipated? A: No. Would any coordination with developers be anticipated as part of this feasibility project? A: Yes. If there are no concrete development proposals at this time, what guidance would be provided in terms of assumptions regarding access, etc.?  A:  Selected vendor would be expected to work with prospective developer on defining proposals and preliminary design plan.
  2. Will the CAD drawings prepared for the Conceptual Site Plan included in the RFP be available to the selected consultant team?

A:  The City would share the PDF version of the conceptual plan but does not own the CAD drawings.

  1. What level of existing conditions / survey is currently available for this area?

A:  As a previously developed site it is suspected that there are existing maps available to which the selected vendor would have access.

  1. Is any public process anticipated?

A:  No formal public engagement process is included in the scope of work but suggestions could be included in a response.

  1. Is identification of required project permits requested?

A:  Yes.

  1. Scope Item A. indicates the need for a topographic and boundary survey. It is assumed that these documents will be prepared to the level of detail/accuracy such that they may ultimately be used for final design/construction drawings. The RFP has the following language: “The existing conditions site plan shall depict all significant physical features and shall include existing topography and a boundary survey of all properties within the project area. ” (emphasis added) A literal interpretation of this would be a complete legal boundary survey (field monumentation (pins), land transaction quality plats, title work, etc.) of every individual property involved in the project area (all buildings along Evelyn Street, the bank drive thru, the former CVPS building, the plaza, the City owned park, etc). Is this the intent? Or is to just show the boundaries as best can be determined from existing survey and City plat records on file so that future specific land transfers can be done at a later date with fillable survey plats done at that time? A boundary survey of the NET property already exists. Individual property surveys of each parcel “within the project area” (however that is defined) will be expensive at this time and may not be what you are looking for.

A:  A complete legal boundary survey may not be necessary.  The successful vendor would need to perform the type and amount of work necessary to understand any and all land rights and ownership issues within the redevelopment area which could affect the potential redevelopment project and preliminary site plan design.

 

  1. Scope Item B.
    1. Does the RRA expect the Consultant to build directly upon the conceptual plan provided in the RFP or does that plan simply convey the generalized intentions of the RRA with regards to expected outcomes of redevelopment?  A:  The later.
    2. The Conceptual Site Plan implies that the Project Area is defined by the western side of Freight Street / North side of Walmart and its parking lot / Northeast side of Evelyn Street.  Please confirm.  A:  Project boundaries are generally the lands abutting Evelyn Street and associated with the Rutland Shopping Plaza and City owned lands associated with the Amtrak station.
    3. The project does not involve the redesign of the Strongs Ave/Merchants Row or Center Street.  A:  No, unless specifically related to egress into the project redevelopment area.
    4. As a “vibrant,” “pedestrian only public space” does the City/developer envision an area on-par with Burlington’s Church Street for amenities?  Hardscape, benches, fountains, plantings, wayfinding, etc? This information will guide us in determining the level of effort to include for landscape design and cost estimating.  A:  Yes, an environment similar to the Church St. Marketplace is envisioned.  Level of detail necessary for the preliminary site plan design will be dependent on vendors engineering judgement.
    5. The Concept Plan indicates redevelopment of the property on the northeast side of Evelyn Street and covered walkways to Merchants Row.  Are either of these to be considered with this preliminary evaluation?  A:  No.
  1. Scope Item C. Is the Environmental Assessment limited to the hotel footprint or must sampling be completed across the entire site?  A:  Potentially more expansive than the hotel footprint dependent on vendors engineering judgement and initial environmental findings.  Has a Phase I Environmental Site Assessment been completed for the property?  A:  A Phase I environmental assessment has not been completed to our knowledge.  Does the City/RRA have agreements for conducting borings/testing on private property?  A:  At this time specific site access agreements are being negotiated with applicable property owners within the redevelopment area.
  1. Scope Item D.
    1. Has a traffic study been completed for Downtown Rutland?  A:  A traffic study of the Evelyn St. corridor was completed in 2011.  Has a parking study for downtown been completed?  A:  No.
    2. Are traffic counts anticipated as part of this study?  A:  Yes.
    3. What parcels are currently controlled by the City and/or available for consideration for an evaluation of parking adequacy?  A:  Selected vendor will need to determine as part of scope of work.
    4. Please indicate the limit of parking analysis required.  Is existing parking “allocated” to other uses and therefore not available for the proposed use?   A:  Selected vendor will need to determine as part of scope of work.
    5. Will the RRA provide the Consultant with the conceptual hotel footprint to be used or should that be derived as a result of the process?  A:  There is a conceptual estimated building footprint only.  Selected vendor would be expected to work with prospective developer on defining proposals and preliminary design plan.
  2. Funding
    1. Is this phase of the project solely funded by the VCDP planning grant or are other sources available to supplement. Is there a budget limit for this study? Knowing this will help identify any issues of the requested services exceeding available funds, and perhaps allow suggestions of priorities within available funding.  A:  The anticipated budget for this project is $30,000 to $35,000.
    2. Does the City anticipate the use of VTrans or Federal Highway funds for future phases of work?  If yes, this may impact the format and content of deliverables.  A:  No.
  3. What level of public input or review process is required by the grant?  What is needed to assure the planning study has value to the community going forward?  A:  No formal public engagement process is included in the scope of work but suggestions could be included in a response.
  1. The “Open Perils” insurance coverage is not one typically carried by a consulting engineer. Can you comment on whether this coverage only applies to a contractor doing work on the property or what the city is looking for?

A:  The City has developed minimum insurance coverage limits for construction related projects which may or may not be applicable to all elements of the Planning Study scope of work.  Selected vendor would have the ability to provide reasons each element should not apply and seek waiver of that specific element prior to a contract award.

Habitat Home Planned for Cleveland Avenue

December 22nd, 2016

A building lot at 42 Cleveland Ave. will be the site of the first home built in the city by the Habitat for Humanity of Rutland County as it works to rehabilitate the northwest neighborhood. Click here to view the full article.

RFP – Evelyn Street Corridor Redevelopment Project

December 22nd, 2016

On behalf of the City of Rutland, the Rutland Redevelopment Authority is soliciting proposals from qualified consultants for the preparation of a Planning Study related to the redevelopment of a section of land in the City’s downtown, locally known as the Evelyn Street Corridor. This project is being funded through a Vermont Community Development Program planning grant. Click here for a full copy of the RFP. The deadline to submit proposals is 4 pm EDT on January 24, 2017.

 

Rutland City announces launch of its new business web portal

November 22nd, 2016

Rutland City announces launch of its new business web portal

FOR IMMEDIATE RELEASE:

Rutland City, Vermont – November 22, 2016

In August, 2015 it was announced that Rutland City was one of twenty-seven municipalities nationwide to receive a $50,000 award from the Small Business Administration.  For the last year the City’s various departments have been working with web designer Collaboration 133 to rewrite, streamline, and automate their various permits and licenses in an effort to make Rutland City the most business friendly destination in Vermont.  Rutland has now completed work on its new business web portal (http://rutlandvt.business) and the site will launch officially on November, 22, 2016.

Rutland City Mayor, Chris Louras, stated “The new business web portal will allow for convenient access for a business owner interested in reviewing, completing, and paying for required permits, licenses, and forms.  This new process will greatly improve the City’s ability to serve its small business community.”

The City’s business web portal is part of the SBA’s national “Start up in a day” initiative.  “ The new portal will allow 24/7 access to all City permits and forms, an electronic payment option, and helpful advice and guidance along with direct links to Federal, State, and local small business resources and programs, and connections to the City’s innovative business incentive programs” explained, Brennan Duffy, the Rutland Redevelopment Authority’s Executive Director.  “This SBA funding award provided the City the impetus to review, revise, and improve our existing forms and to streamline the entire process for the betterment of the end user, the entrepreneur, developer, or small business owner looking to make investment here in Rutland”  he continued.

Following a formal request for proposals for the web development work, Pawlet, VT based Collaboration 133 was selected as the project’s contractor.  Nathaniel Gibson, owner of Collaboration 133, says “We very much enjoyed the opportunity to work with the RRA and the City of Rutland in building this portal as a resource for local businesses. It is designed to make it easier for Rutland businesses to operate, grow, and contribute even more to our local economy. Beyond the development work that went into the portal itself, the project involved a lot of coordination with City Departments, and we appreciate the efforts of everyone involved.”

Darcy Carter, SBA District Director, explains further “The Start up in a Day challenge was initiated to help cities provide a single online interface for America’s entrepreneurs to manage the license and permit application process when starting a new business. We are very excited that Rutland, one of the winners of this national challenge competition, is ready to launch their new web portal this month and will simplify this process for area businesses.”

With the impending launch of the web portal site there is interest and excitement within the Rutland business community.  “The ability to access the City’s licenses, permits, and forms online, and make payments online, will be a huge improvement from the previous paper application process” stated local property owner and developer Mark Foley, Jr. of MKF Properties.  He continued “This is going to save us considerable time and effort and we are very much looking forward to using this new service when it becomes available.”

 

Contact: Brennan Duffy, Rutland Redevelopment Authority, duffyrra@rutlandvtbusiness.com, 802-775-2910

Licensing/Permitting Efficiency Project RFP Questions and Answers

September 14th, 2015

What are the major challenges with the current system?

Current system is paper based with limited payment options and multiple in-person contacts required.

Roughly, what is the total number of licenses/permits that would need application forms?

Approximately 15 unique applications.

For payment integration, does the City have an existing merchant account that they would want to use? Or are they planning to setup a new merchant account / payment service for this project?

Some City departments can currently accept payment via xpress-pay.com.

With funding through SBA, is this a small business set-aside opportunity?

No.

The RFP does not specify an amount of hours budgeted for implementation. Are vendors expected to bid based on required hours or will an estimate of the project budget be provided?

Vendors are expected to bid based on required hours.

For permitting are you looking at solution that provides integrated Electronic Plan Review capabilities for future use?

Yes, if Electronic Plan Review capabilities could be cost-effectively obtained.

Do you currently have or do you envision the need for an integrated mobile inspections application that would work with the permitting solution for downstream inspections? (iOS & Android smartphones and tablets) but can be enabled at a later time?

Do not currently have this capability. Could be interested if cost effective.

Would you like features to define and maintain your own application forms (add data fields, validators etc.) for Licenses and Permits without coding?

Yes.

Do you want to be able to define prerequisites during the application processand validate them against your current licensing and permitting application requirements? Ex. Zoning permit required.

Yes.

Do you wish your applicants to upload supporting documents such as copy of driver’s license etc., during the application process?

Yes.

Do you wish to issue Certificates of Occupancy and / or other Certificates using this software at the end of your permitting process?

Yes, could be interested if cost effective.

Are you looking at features that allow you to define and maintain your own business processes or workflows?

Yes.

Is there a preferred payment gateway? Are you willing to work with other payment gateways?

Some City departments currently use xpress-pay.com. Willing to look at other options.

Can you tell us more about the integration requirements for permit and license payment receipts with your FIS system? Do you like that to be synchronous, batched or manual?

Unclear on question.

Would you like data migrated from current systems? If so what are the current permitting and licensing systems being used?

If possible please let us know the database being used SQL Server, Oracle, Access, XL spreadsheets etc? Migration if possible is optimal. Most data is currently stored on Microsoft excel spreadsheets.

Our understanding is that this is a portal for permitting and licensing that would work with your current website and that this RFP does not propose changes to the current website other than the changes that impact the License and Permitting application workflow processes. Is that correct?

Yes.

From SOW: “Vendor would design a web based portal system“. Are you open to commercial off the shelf solutions (COTS) solutions that will be able to deliver the requirements in the statement of work or does it have to be custom software as the funding is by the SBA?

Yes open to all options and solutions.

What is your hosting preference – cloud based portal vs an on premise portal?

No current preference.

Request for Proposal

August 28th, 2015

City of Rutland/RRA Business licensing/permitting efficiency project

On behalf of the City of Rutland the Rutland Redevelopment Authority (RRA) is seeking a qualified consultant and web designer (vendor) to provide services related to create and implement a web based business licensing and permitting process to supplement or replace the City’s current paper based process. This project is being funded through the U.S. Small Business Administration’s Startup in a Day initiative.

The enhanced system will provide an end user a simple and efficient process by which to determine what potential business licenses and permits would be required by the City of Rutland and a user friendly web based platform (portal) from which to complete the required application/s, submit these along with any required attachments to the applicable department of City government, and make online payment for any applicable fees.

In addition the portal will also provide a comprehensive listing of State and regional licensing and permitting entities, with applicable links and contact information, which could be applicable to a new Rutland City business.

The revamped process and web portal is expected to provide the end user all of the necessary information to complete and submit their required Rutland City business license and permit application/s online in a simple and timely manner.

Please click here to read the full request.

Rutland Creek Path Segment 5 Scoping Study Segment 5 Final Report

December 22nd, 2014

Click here to read the Rutland Creek Path Segment 5 Scoping Study Segment 5 Final Report